Headed by Director of Finance
- Information Technology Section
- Accounting Services Section
- Revenue Section
- Procurement and Supplies Section
- The section is the gateway of Council to the outside world using the internet and is also responsible for the electronic payment that can be made through the various banks in the country.
- The Section deals with long term planning for the development of the IT infrastructure, including contingency for disaster recovery.
- It also looks at medium term planning for upgrading and maintaining systems, assigning budget constraints, deciding out outsourcing parts of the IT function to external companies.
- The section’s main duty is to ensure that the Council’s IT systems run efficiently with minimal downtime, and to provide one “on-one support to its users.
The Information Technology Section also covers:
Data capturing section (Data loggers)
• It is responsible for: • Capturing meter readings for domestic and commercial properties within the town through Electronic meter reading devices. (DATA LOGGERS). • Producing reports for meters that have not been read in a particular month. • Correction of meter readings as directed by the meter readings section.
- Overseeing the operation of computer hardware and software systems,
- Ensuring that the machines are used as efficiently and securely as possible.
- Perform and monitor routine tasks, such as daily tape backup, and basic maintenance.
- Producing and printing reports for the users in the entire council as when required.
- The section also deals with hardware and software support and maintenance.
- The software part of it include installing and maintaining application programs like Microsoft word, operating systems (windows 98, windows XP etc.) and anti-virus programs.
- Troubleshooting the network facilitating the movement of computer assets within and outside Council Premises.
- Plans, coordinate, and direct research on the computer-related activities of the Municipality.
- Security of data and information technology services in the organization.
- Ensures that IT policy requirements are met.
The Accounting Services Section produces Chinhoyi Municipality Final Accounts comprising of The Profit and Loss Accounts and Statement of Financial Position. This Section computes a consolidated budget for Chinhoyi Municipality and monitors the budget to ensure that departments do not overspend.
Functions of accounting services are:
- Budget and budgetary control
- To coordinate and produce a balanced budget for the town and ensure that performance is in line with financial plans. The budget should be ready for implementation by the beginning of the year.
- This section is responsible for billing and revenue collection.
- We issue business, vehicle, bicycle and dog licenses. These licenses are issued in terms of various Statutes and Council By-laws. Also we are agents of the Central Vehicle Registry and do attend to various issues related to vehicle ownership.
- To renew a shop license, you must bring the following: The original copy of the shop license for the previous year.
- A person whose business operations require a liquor license should before commencing trade bring the following: The old Liquor License The new Liquor License.
- A person who owns or keeps a dog should have a valid dog license. In order to obtain a Dog License the owner should bring the following:
In order to keep track of purchases and to maintain standards, the Procurement and Supplies section operates on the lines of a central purchasing system. Activities undertaken by this section include the following:
- Vetting of suppliers
- Verification of requisition accuracy and compliance with budget provision
- Seeking quotations
- Supplier Selection
- Ordering and Expediting
- Receiving, recording and storage of goods
- Issuing and delivery
- Custody of stock and maintenance of stock records in all depots
- Drafting of tenders
- Disposal of obsolete stock
- Registering as a Supplier
For council to recognize you as one of their suppliers the following documents need to be handed in for registration with the council
- A copy of the Certificate of Incorporation,
- A copy of the CR14,
- A Copy of the VAT Registration,
- A copy of Tax Clearance, and
- A Valid Trading License
- SPB (State Procurement Board) approval
- NSSA registration
- Vendor Number